The Best Organizational Tools for Business
In the world of business, keeping organized sounds easy, but in reality, it’s a lot harder than it looks.
Between human resource contracts and marketing studies, company paperwork can quickly pile up and become tedious to sift through when you actually need it. All businesses therefore need to employ organizational tools to keep documents, paperwork, and everything else in order. This brief guide will help you navigate the many resources available to businesses who are trying to get organized and stay that way.
Going Digital: the Key to Modern Organization
Some of the best organizational tools for business come in the form of apps and software. Modern office technology can provide everything from automated bookkeeping to a simple online diary and to-do list, so you should do your best to adopt these helpful organizational tools in your company. This brief guide will help you get started and make the most of every app and program.
Corporate Tech Basics
In today’s world, most businesses should utilize basic tech like office laptops, basic productivity software, and social media platforms. However, the world of corporate tech also has many other organizational products to offer, such as:
- Accounting and bookkeeping platforms, such as Quickbooks.
- Cloud storage systems, such as Microsoft OneDrive.
- Personal organization apps, such as Coorganiz.
- Project Management and collaboration suites, such as Asana.
- Business travel applications, such as TripIt.
- Marketing suites, such as Buffer.
The types of programs that you choose will ultimately depend on your company’s needs as well as its overall tech literacy. A company that doesn’t travel much shouldn’t bother downloading a travel expense application, and if many people in a company aren’t very tech savvy, then they should be given time to learn how to use a new application before diving into the next.
Embrace the Process
While it’s easy to get caught up in different apps and their features, you should also take advantage of the process of digitizing to help get your company organizing. Digitizing means transferring large volumes of paper documents onto a computer, server, or cloud, which gives you the opportunity to sift through documents and organize them as you digitize them.
Keeping Papers in Check
Though you should do your best to bring your company online, keeping hard-copy records is sometimes unavoidable. However, if you’ve digitized everything else, keeping your remaining paperwork in check is a matter of following a couple of easy tips.
One of the easiest ways that companies lose hard-copy files is by spreading them out in many different locations throughout a company or department, so choosing one central locationfor all files – either company-wide or within a department – can help keep your documents straight.
Any and all paperwork or files should be clearly labeled with its contents, creation date, proper location, and (if applicable) date for disposal. Labels allow employees to easily identify where a file needs to go, allowing them to quickly place it in its proper location.
Since many hard copy files need to be kept for legal reasons, you should take care to create online backups of them. This way, employees can access the info without needing to obtain the physical file, and if the file is lost, it can be replaced.
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