Home » How to Share a To-Do List on iPhone and Android

Whether you’re the head of a household or the lead on a big project, your to-do list can quickly get out of hand. After all, you’re not just managing your own schedule, but trying to get everyone else involved on the same page as well. Keeping tasks pinned to the fridge or just hoping that your colleagues or children remember what they need to do each day rarely works. You need a better solution for getting everyone focused on getting things done.

With a little smartphone technology on your side, you no longer have to go it alone. There are many great apps that can help improve efficiency and collaborate with groups. Here are some tips on where and how to get started.

If you’re looking for info on the best app for shared family calendars, click this link.

The Tools are Out There

It’s not hard to find an app for creating to-do lists, and most of them can be shared across accounts. Whether you’re on Android or iOS devices shouldn’t make a difference, but be sure to double-check. Some software is iOS specific, which can be great for syncing with your Mac or iPad but bad if you have people you want to share with who are on other platforms.

Once you’ve searched out the program you want, it’s as simple as inviting friends, family, and coworkers. Many will allow you to share with an unlimited number of users for no fee. Others have a max number of contacts you can share with, and you’ll need to sign up for a monthly subscription to increase that number. A service that offers a subscription version will often unlock more functionality if you buy; that flexibility might be worth the cost, depending on the size and complexity of the project you’re using it to track.

If you’re looking for shared calendars for work, you’ll probably want different features than shared calendars for a group. Choose accordingly.

Beyond just sharing your notes with other people, these programs offer management options to keep everyone on track. You can assign daily reminders for yourself and others. Many times, an application can sync with the cloud. This makes the information you’ve entered available on other platforms, like an Apple Watch, a Gmail inbox, or even a web browser like Chrome, so it’s not nearly as easy to forget about an important deadline or overdue chore.

The Best-shared To-Do List Apps

Still not sure where to start? Here’s a guide to a few of the best choices in this field for getting collaboration underway:

  • Google Keep (free).
  • Trello (free for basic, up to $20.83 per user per month for Enterprise).
  • Evernote (free for basic, up to $7.99 a month for premium plans).
  • Coorganiz (free for basic, $49,99/year and 7 days free trial for Premium).
  • Microsoft To-Do (free).
  • TickTick (free for basic, $27.99 a year for Premium).
  • Asana (free for basic, $9.99 per person per month for a business account).

You can find out more about the best-shared calendar app here.

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