Home » Share To-Do Lists with Friends, Share Success

A conversation with a best friend can cover everything. Beauty. Health. Romance (or the lack thereof) and the best book to take to the beach.

And there’s the daily stuff, too. A bestie who understands personal routines can help with prioritized tasks. Talking about what to fix for dinner becomes a conversation about planning meals for a month. Swapping recipes on Instagram or Pinterest grows into organizing a cookbook together.

Working on daily issues with friends can be as productive as it is fun, but it’s also easy to get off track. A task list helps focus life, and it’s a great lifehack to share with each other.

Sharing the Feeling of Success with your Bestie

Some task inventories are as simple as notes on paper, like the Strikethru system or bullet journals. They’re easy to create but cumbersome and difficult to share with others.

However, the electronic age has made it so people can share their task lists in a digital format across most of the world. No more waiting to share inspiration, no more waiting to get feedback. It’s like an amazing friend is hanging out even if she’s living in another city.

Sharing tasks builds friendship because it builds trust. In a digital format, it’s easy, too, and using software to organize priorities is a quick process.

Some systems take the format of an agenda, with tasks listed one after another in order of completion. Others divide tasks into categories ranging from jobs to movies to discuss for a girls night in.

Ultimately, the best to-do list organization tool is the one that works. For sharing priorities with someone you care a lot about, a digital app that both of you enjoy using will allow you to cheer each other on.

Day by Day To-Do Apps

There many options for productivity apps. To be effective, the app’s features should mesh well with the kinds of things you do often. Here are some things to watch for in a good daily to-do app:

  • The ability to categorize tasks—this is especially helpful when it comes to brainstorming sessions and planning. Categorized tasks allow users to take life one segment at a time or view all tasks at once to get an overview of the big picture. Wunderlist and Todoist are both good apps that provide the ability to categorize tasks.
  • The ability to see an agenda of tasks in daily and weekly formats is important, too. In a daily view, users get a feel for how they will manage their time immediately. The weekly view gives them a chance to think ahead.
  • Sharing tasks and commenting on tasks with others provides encouragement and feedback. Asana is a great online product for this. It provides options for planning projects both individually and as a group and allows group members to comment on progress.
  • Being able to sync with a calendar, contacts and e-mail program is also a plus.
  • Getting notifications for tasks that were scheduled and are coming due can keep users focused.

Using an App to Plan an Event

Apps can simplify the planning of events like birthday parties or wedding showers, whether the event is planned individually or as a group. The process is the same, except when tasks are shared, friends working together can divide the workload.

Knowing the reason behind a particular party can bring the organization together. A fundraiser or media event will require more work than a birthday party, and a good friend becomes a resource when planning a labor-intensive or time-consuming event.

Once everyone involved understands the purpose of the event, the best way to organize a party is to start with a brainstorming session. On the app, create an event with the following categories:

  • Possible invitees
  • Intriguing themes
  • Venues for the event
  • Logistics
  • Entertainment, activities, and games
  • Food ideas
  • Gift ideas
  • Miscellaneous purchases
  • Possible dates and times
  • Money (constraints and resources)

The categories can be edited depending on the purpose of the party. Once basic categories are set, it’s time to brainstorm again. This time, details are added to the categories. For example, under venue ideas, local restaurants, parks or even the house of a close friend can be listed.

The next step is to make decisions. Once the plan is shared, friends can divvy up the responsibilities between them. Make the first contacts with others regarding venues, entertainment, and other categories. If one choice doesn’t work out, the brainstorming session will provide fallback ideas.

Using an App to Complete a Project

Completing a project using a productivity app like Coorganiz lightens the load for long-term projects and boosts the fun factor. In apps like this one, individuals can create their own projects based on one or two items in a long-term group project. Each person can hold the others accountable, which propels the project forward.

It can also work the same way as planning an event. A brainstorming session is essential in order to categorize and detail the steps of the project as well as set up a timeline.

Using an App to Build a Friendship: Apps with Attitude

Some productivity apps can enhance relationships simply because they’re fun to use.

Carrot, for example, starts out as a simple inventory of tasks. When the program is used, it begins to react. Eventually, users discover that Carrot has six different moods, gets angry when tasks aren’t completed on time, and has an epic story that is unlocked as tasks are completed. More complex features are also unlocked as the user completes tasks and gains experience.

Habitica, another productivity app, has a twist for those who enjoy role-playing games.

Habitica provides a platform for managing tasks and building good habits. Like Carrot, it also rewards users who complete tasks and punishes users who aren’t motivated. Unlike Carrot, the rewards and punishments come as part of a role-playing game. For the RPG community, the best part is that users can battle monsters alongside the virtual versions of family members and besties.

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