The shared agenda, the best organization tool

In the management of organization tools, alongside "to do lists" or communication tools, the flagship functionality is that of the shared agenda.

To be able to organize themselves, the members of an organization need to plan the various events and thus use a shared agenda.




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What is the use of a shared calendar?


A shared calendar makes it easy for several people to organize themselves together. It allows them to easily plan the date, time and place of an appointment or activity without the need for the organizer to consult each participant individually.

In the shared calendar, each member can see the activities of other members. This allows for a better communication and a better source of organisation and planning.

Thus, the shared calendar allows all appointments to be scheduled at once hence, it is accessible to all members of the organisation.

Beyond sharing, Coorganiz's calendar allows everyone to assign events, appointments, meetings etc, without the main organizer being a member of the event. In this case, we can talk about event allocation or assignment in the shared calendar.

If you use a shared calendar to organize your group, family life, personal life or even your associative life, the shared agenda will allow all members of the organization to have access to your calendar.

Which means that:

  • Members of your organization can view and access your calendar
  • Members of your organization can create events in your calendar

What are the options of the Coorganiz shared calendar?


In Coorganiz, the calendar function is at the heart of the organization, and many functionalities have been developed to meet users' needs.

Assign events

Beyond the shared calendar, in Coorganiz, members can assign events to others without taking part in them themselves. Indeed, it is frequent in a personal organisation, that a person makes an appointment for another member without being part of that event. Thus, the ability to assign events to different members, ensures that people have the right information at the right time.

Notes

For each event, it is possible to add a note or a comment for more details.

Location

Pick up - Drop off

For each event in the shared calendar it is possible to add participants who will pick up and drop off attendees.

Reminders

For each event, in Coorganiz, it is possible to add 1 or 2 reminders and to customize these reminders.

Private mode

Collaboration is important; however, it can also be important for participants to not share everything with others. With the private mode, other members of the organization do not have access to the details of the event, they can only see that the person is busy during that time slot.

Invitation mode

With Coorganiz, it is possible to automatically create events without people having to accept them. However, it is important for certain events to ensure that the various participants can accept or refuse the event.

SMS mode

The different members of the organization will use the shared calendar, but it is sometimes difficult to go against people who are resistant to change. To ensure that the organization still works, it is possible to send details of events or tasks to be performed via SMS.

People in the organization can view the event details in the calendar, unless it is a private event.

What are the different display modes of the shared calendar?


The aim of a shared calendar is to have a better organization. Each person knows who does what and when and knows everyone's availability.

The different display modes available in Coorganiz allow you to easily switch between a day, week or even month-long calendar presentation.